PRIVACY POLICY
INTRODUCTION
At Motor Trade Talent LTD, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and disclose your personal data when you:
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visit our website
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use our recruitment services (as a candidate or client)
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work with us as a supplier
It also explains your legal rights and how the law protects your personal data.
KEY INFORMATION
About Us
Motor Trade Talent LTD is a company registered in England and Wales (Company Number: [INSERT COMPANY NUMBER]).
Registered Office:
[INSERT REGISTERED OFFICE ADDRESS]
For the purposes of data protection law, Motor Trade Talent LTD is the Data Controller responsible for your personal data.
We operate as a recruitment agency and employment business in accordance with the Employment Agencies and Employment Businesses Regulations 2003.
Throughout this Privacy Policy:
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“we”, “us”, “our” refer to Motor Trade Talent LTD
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“you” refers to candidates, clients, suppliers, or website users
Contact Us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us:
Email: info@motortradetalent.co.uk
Updates to This Privacy Policy
We review this Privacy Policy regularly and may update it from time to time. Any changes will be published on this page. Where changes are significant, we will take reasonable steps to notify you.
Third-Party Links
Our website may include links to third-party websites, plug-ins, or applications. Clicking on those links may allow third parties to collect or share your data. We do not control these websites and are not responsible for their privacy practices.
ABOUT THIS PRIVACY POLICY
This Privacy Policy applies to:
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Website users
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Candidates
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Clients
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Suppliers
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Business contacts
It explains:
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what personal data we collect
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how and why we use it
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how long we retain it
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who we share it with
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your legal rights
THE PERSONAL DATA WE COLLECT
“Personal data” means any information that can identify an individual. It does not include anonymous data.
Candidate Data
We may collect and process the following information:
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Full name
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Contact details (email address, telephone number)
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CV and employment history
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Education and qualifications
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Home address
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Public professional profiles (e.g. LinkedIn)
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Right to work / immigration status
In some cases, we may also collect:
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National Insurance number
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Copies of identification documents (passport, driving licence)
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Training and qualification certificates
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Date of birth
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References and referee details
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Emergency contact details
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Any additional information you or your referees choose to provide
Special Category Data
We may process special category personal data (such as health information, diversity data, or criminal records) only where required and with your explicit consent. You may withdraw this consent at any time.
Client Data
We may collect and process:
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Name
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Business contact details (email, phone number)
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Information relating to candidates we introduce
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Any other information you choose to provide
Supplier Data
We may collect and process:
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Name
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Business contact details (email, phone number)
Website Users
We collect limited technical and usage data to help improve our website, including information about usage patterns, referral sources, and website performance. Please see our Cookies Policy for more details.
HOW WE COLLECT AND USE PERSONAL DATA
Candidates
We collect data directly from you when you:
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submit a CV (via email, website, job board, or hard copy)
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speak with us by phone, email, or messaging platforms (calls may be recorded)
We may also receive your data from:
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job boards
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public professional profiles
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referrals (e.g. “Refer a Friend”)
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applications made to us
Why We Use Candidate Data
We use candidate data to:
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provide recruitment services
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identify suitable job opportunities
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manage applications and placements
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share your details with clients (with your consent)
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meet legal and contractual obligations
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send relevant communications and marketing (with opt-out options)
Clients
We collect client data directly from you or from publicly available sources such as company websites or LinkedIn. We use this data to provide recruitment services, manage business relationships, and send relevant communications.
Suppliers
Supplier data is used to manage contracts, communicate with suppliers, and receive services.
LEGAL BASIS FOR PROCESSING
Under UK GDPR, we process personal data on the following lawful bases:
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Performance of a contract
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Compliance with legal obligations
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Legitimate interests, where these do not override your rights
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Consent, where required
DATA RETENTION
We retain candidate data for up to 5 years from the date of last meaningful contact.
Before deletion, we will provide 28 days’ notice, allowing you to request continued retention if desired. You may request deletion at any time unless we are legally required to retain the data.
Data may remain in secure archives but will not be accessible for operational use.
DATA SHARING
We only share personal data where necessary and ensure appropriate safeguards are in place.
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Candidates: Data is shared with clients for recruitment purposes and with third-party screening providers (with consent).
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Clients: Data may be shared with candidates and trusted service providers.
Where data is transferred outside the UK, we ensure appropriate legal safeguards are applied.
YOUR RIGHTS
You have the right to:
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access your personal data
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request correction of inaccurate data
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request deletion or restriction of processing
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data portability
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object to processing
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withdraw consent at any time
To exercise any of these rights, please contact us using the details below.
CONTACT US
If you have any questions, concerns, or requests relating to your personal data, please contact: